Visitors to our school

External support agencies, NDIS funded therapists, volunteers, practicum students and other para professionals wishing to access Armidale Secondary College during school operational hours are required to follow departmental and school processes to ensure the highest level of safety is maintained at all times. 

The process should begin by contact being made with the School office and the procedures being followed. Please email all requests to armidale-s.school@det.nsw.edu.au 

Failure to comply with all steps of the relevant procedure could result in access to students and school facilities being denied. Access is at the discretion of the Principal and may be withdrawn at any time.

External Therapists

Armidale Secondary College is committed to working with external service providers in meeting the diverse needs of its students. Through collaboration and partnerships, we strive to work towards enhancing the learning outcomes of all our students.

Key steps for therapists wishing to deliver therapy during school operational hours:

1. Consult with parents/carers as the necessity and need for therapy to be delivered during school operational hours. Parents/Carers are to make the initial request to the School for therapy to occur during school operational hours by completing Parent Request for Therapy Services and sending to armidale-s.school@det.nsw.edu.au or delivering to the office.
2. Provide 100 points of ID for screening (Department screening can take up to 7 working days to process).
3. Provide all screening and departmental required documents.
4. Complete External Provider Engagement Agreement (ALL required forms below are attached in the Engagement Agreement)
5. Complete Attachment B: Consent forms relating to sharing information.
6. Complete the Service Schedule for individual students including goal setting, to allow Principal to decide on validility and necessity of therapy during school operational hours. 
7. Once approved, please complete the External Providers Booking Form 2025. Note: ALL changes to the agreed schedule should be communicated to the school with a minimum notice of one school day.  It is the responsibility of each family to notify the therapist of student absences. 
8. Complete Form #2 Therapy Update form. This form is to be completed by the Contractor to share information between the Contractor and Armidale Secondary College. This form must be completed following every session and provided to the school within two weeks of providing the service. (Goals, session notes, assessments, reports and regular feedback is required to school staff and the student’s family throughout the period of therapy).
9. For a one-off observation with no further appointments required, only a department screening is required. Please email the school armidale-s.school@det.nsw.edu.au to request an observation time.

Armidale Secondary College have the following sessions available:

Monday, Tuesday, Thursday and Friday

1. Session 1 - 9.00 - 10.00
2. Session 2 - 10.00 - 11.00
3. Session 3 - 11.35 - 12.35
4. Session 4 - 12.35 - 1.35

Wednesday

1. Session 1 - 9.00 - 10.00
2. Session 2 - 11.05 - 12.05
3. Session 3 - 12.05 - 1.05

Please note ASC has ONE Meeting Room available per day. Service Providers are limited to booking TWO therapy sessions per day!

Screening Documents:

• WWCC-Declaration (Declaration for child related workers)
• Proof of Identity (100 points of identification) 

Departmental required documents:

• External Provider Engagement Agreement
• Parent Consent Forms for information to be shared
• External Provider Service Schedule
• Relevant health care training for a specific circumstance or student (Armidale Secondary College requires all external services to hold an ASCIA anaphylaxis certificate).
• Also need to site your Child Protection Awareness Training Certificate

Evidence of currency of the following insurances:

• Workers compensation, or, if the provider is an individual or sole trader performing the work themselves, evidence of personal insurance cover in the event they have an injury.
• Professional indemnity (for at least $2 million for any single occurrence and in the aggregate).
•  Public liability (for at least $20 million for any single occurrence and in the aggregate).

Helpful links

• Externally funded service providers delivering health, disability and wellbeing services to students - Information for providers and provider checklist 
• NSW Department of Education Code of Conduct
• Requesting a NDIS-funded therapy service for your child at a NSW public school

Volunteers

Key steps for volunteers:

1. Contact school office to initiate process Ph: 02 6776 7400.
2. Complete all screening paperwork (Proof of ID - 100 points of Identification required)
3. Establish agreed visitation schedule and learning programs or classes to be working with.
   
   Note: If you are unable to attend a scheduled session, please contact the School Office to ensure this is communicated to relevant staff.

Helpful links for volunteers:

• WWCC  Declaration
• Working with Children Check
• Proof of ID (100 Points of Identification)